Content Index
All of the chapters and pages are displayed in the Content Index:
HTML content can be created in several ways for use with the CMS:
Using the online HTML editor (javascript-enabled browser required).
Exported directly from Word into the CSM using the Word 'Export to Website' macro.
Images and documents that are going to be used in web pages (those edited with the online HTML editor) should be stored on the web server using the 'Upload files' option from the main admin menu.
Chapters
How to add a new chapter
- Go to the Content Index.
- Scroll to the bottom of the page.
- Click on "Create new chapter".
- On the Edit Chapter page, give the chapter a number. This number determines the order in which the chapters are displayed.
- Give the chapter a title.
- Security: This section is normally unused, ignore it.
- Advanced Options: Select a template for the chapter, if required.
- Custom Options: Will contain and bespoke fields required by your site.
- Press the "Update Entry" button. The chapter will be created, however it will not yet have any pages in it.
How to edit an existing chapter
- Click on the chapter title in the Content Index.
- Modify the chapter information.
- Press the "Update Entry" button to save changes.
Chapters with User Filters
This information only applies to sites using the 'User Filter' option.
The User Filter options allow you to have one chapter (such as 'Support Desk') that contains different content depending on the filter value recorded against the user. The filter values are predefined in the CMS database.
Using this option means a user must log in to get access to this information so that their filter value is known.
Chapters with User Filters are shown with a yellow background in the content index (normal chapters have a blue background).
The CMS should contain a chapter for every filter value. In addition there is a 'placeholder' chapter, the sole purpose of which is to represent the real chapter until a user is logged in and the filter value is known.
Once a user has logged in, the placeholder chapter is hidden and the appropriate chapter for the users filter value is shown instead.
Settings for the 'placeholder chapter':
- 'User Filter' should be set to "Placeholder for anonymous users".
- 'User Filter chapter alias' should be set to "Not Applicable".
- The security must be set up so that all users have to log in (tick all member types, untick 'All Users').
- The chapter should have one page, whose title is "Log in…" (or something similar).
Settings for filter value-specific chapters:
- 'User Filter' should be set to the appropriate value from the drop-down list.
- The 'User Filter chapter alias' drop-down list will contain the name of the placeholder chapter - select this.
- The security options can be set as desired.
- The chapter can contain whichever pages are required for that variation.
Pages
How to add a page
- Find the chapter under which the new page will be added.
- Click on the "Add new page to this chapter" link.
- Give the page a section number. All pages with in a chapter are displayed in section number order. If the section number is a whole number, the page will be treated as a main page which can have child pages.
- Give the page a title.
- Content Source
- From the online content editor:this is the normal setting.
- Copied from another page:
- Bring in content from target page: Copies the content from another page you've already created.
- Silenty redirect to target page. If you select this option, all of the properties of the target page are used (including title etc): As above, but properties such as title and keywords are also brought across.
Use these options with care as page duplication can affect your search engine rankings.
- From an external HTTP/HTML page (enter complete URL to page): Copies a page from a URL.
- No content, redirect to website or ASP script (enter URL): redirect the visitors browser to another URL.
- The 'meta information' fields are optional, but if you supply them the data is used to create the 'meta' tags that search engines use to index pages, and by the site's own search system. The 'Short Description' is also used when creating index pages for section headings.
- The 'Navigation Options' are all optional:
- The 'Hidden from Visitors' option will remove the page from the web site without permanently deleting it (administrators can still view the page by clicking on it's title in the content index).
- The 'Hide in NavBar' option will stop the page being listed as a link (on the left hand side of the website) although it will still be available if it is in a section with an index page (or via links inserted manually into other pages).
- The 'Hide in Site Map' option will stop the page being included in the site map (/sitemap.asp).
- The 'Hide in NavBar' option will stop the page being included in feeds (such as the RSS feed).
- Advanced Options
- The 'Library ID' field is used to pull in external content. It is set up by your web designer.
- The 'Page Template' is an optional field used to select which template is used for rendering the page. If this is left blank, the template setting for the parent page, chapter or site is used.
- Press the "Update Entry" button to save changes and return to the content list, or "Update and Edit" to proceed to the online HTML editor.
See below for details of editing the page content with the online HTML editor.
How to edit page information
- Find the page in the Content Index.
- Click on "Properties".
- Update the page information.
- Press the "Update Entry" button.
or
- Open the page overview from the main menu.
- Click on "Edit" in the Properties panel.
- Update the page information.
- Press the "Update Entry" button.
How to remove a page from the site
- Find the page in the Content Index.
- Click on "Properties".
- Press either the "Delete Entry" button and then confirm (to permanently remove the page) or select the 'Hidden from visitors' option within 'Navigation Options' and press "Update Entry" (to simply hide it).